Format Guide: Records and Images

Modified on Thu, 26 Sep at 10:30 AM

In Secure Share, Badge Users are able to upload a collection of records and images instead of individual records. Files must be correctly formatted before uploading into Badge.


  • Any fields and files incorrectly formatted and imported will result in errors in Badge. 


Record Format

Before uploading a new file, please review the following: 


  • Column fields must be the following data type:

 

  • Number: Integer or Decimal value

 

  • Text: Combination of letters, numbers, spaces, or supported special characters

 

  • Date/Time: must be in one of the following formats:

 

  • yyyy-mm-dd (e.g., 2023-05-12)
  • yyyy-mm-dd hh:mm:ss (e.g., 2023-05-12 05:45:07)
  • mm/dd/yyyy (e.g., 2023/05/12)
  • mm/dd/yyyy hh:mm:ss (e.g., 2023/05/12 05:45:07)

 

  • Files must be saved as a CSV file and less than 5MB

 

  • Required Column Fields: ID and Campus


The ID column will be the student/staff ID. If you have a new student/staff in the CSV file that is not in Badge, create a new ID for the student/staff. 

The Campus column will be the student/staff's location (e.g., School, Office, Store)


  • Do not import any fields that do not require sorting, filtering, printing, or identification purposes


Click here to learn about importing records in Badge


Image Format

Do not type the .jpg/.jpeg or .png extension when renaming the image files. Save the images as a JPG/JPEG or PNG. 


Before uploading a new image, please review the following:

 

  • Image files must be saved as .JPG/JPEG or .PNG

 

  • Image files must be less than 100 KB

 

  • The total size of the image files uploaded at once must be less than 1 GB

 

  • The name of the image file must match the record's ID. (e.g., Student ID is 512, image file should be "512")




Click here to learn about importing images in Badge


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